Your chance to make your mark within a great team, in a unique work environment where you can shine…

If you are interested in a career with Alto Marketing, please email your CV to davidr@alto-marketing.com. Whether we have a position open or not, we are always interested to hear from enthusiastic applicants.

We are currently recruiting for:

Part Time Admin Assistant
25 hrs per week (5 hours/day, 5 days/week)

Main tasks of the position

CLIENT ADMIN SUPPORT 

Magazine logging-in & scanning of press coverage
Compiling press coverage reports
Updating the database
Some invoicing
Liaison with clients & suppliers to coordinate purchase & supply of article reprints

FINANCE/HR ADMIN SUPPORT

Logging invoices to monthly spreadsheets (in absence of Finance & HR Officer)
Holiday logging/updating wall calendar (in absence of Finance & HR Officer)

GENERAL OFFICE SUPPORT

Post – open, distribute. Use of Smartstamp electronic stamping
Ensuring the office is correctly stocked with, and ordering as necessary:

• Stationary/printer cartridges
• Milk supply & office sundries

Ordering lunches etc. for company/client meetings. Making teas/coffees for guests
Ensuring any maintenance/repair contracts for office equipment are in place
Miscellaneous filing

Note: there will be some additional tasks, although the above list covers the majority of what the position involves at present.

Position requirements

• Excellent attention to detail (this is essential)
• An organised, structured & methodical approach
• Ability to prioritise your own workload within guidelines
• A flexible attitude
• Ability to work under pressure
• Numeracy
• Good communications skills – excellent telephone/email manner
• IT literacy including Microsoft Office suite – Outlook, Excel & Word (plus Adobe Acrobat)
• Confidentiality
• A self-motivated & reliable nature
• An ability to work well with others in a team

Salary and benefits 

This position offers a competitive hourly rate of up to £7/hr paid monthly. This is supported by a number of benefits in keeping with our culture, including bonus and 25.5 days holiday pro-rata.

Start Date: December 2011

Please send CVs to Chantal Jones, Finance & HR Officer chantalj@alto-marketing.com

Alto Marketing Limited, Office 3 Universal Marina, Crableck Lane, Sarisbury Green, Southampton, SO31 7AL.